In this video, we cover the essential aspects of managing live events, focusing on the nuances of pre-recorded, hybrid, and in-person setups. We delve into the role of the event organizer, building upon previous discussions, and emphasize the importance of being present and prepared during live sessions. We explore various live stream providers, such as Vimeo Live, YouTube Live, and StreamYard, highlighting the technical considerations and the need for thorough testing before the event.
We also examine the options for using Zoom, including creating unique webinars for each talk or sharing a single webinar for the entire day. Finally, we discuss strategies for hosting speakers, managing Q&A sessions, and ensuring a smooth experience for both speakers and attendees.
Key takeaways:
- Ensure you have thoroughly tested your live streaming setup, including dry runs with your chosen platform, at least a week before the event.
- Understand the technical requirements and presenter workflows for different live stream providers (e.g., StreamYard, Zoom, Vimeo Live).
- Decide whether to create separate Zoom webinars for each talk or use a single webinar for the entire day, considering the implications for recording and speaker access.
- Prepare introductions for your speakers and establish a clear role for yourself as the host in managing the session and Q&A.
- Leverage HeySummit's automation features for emails, reminders, and registration to streamline the event management process.